Here are the notes from the last meeting:
The aim of Hells Belles is to empower non-cis-male players - both existing and playing in the tournament, and to potential new players who come and watch.
In the meeting, we discussed things we needed to be done, and allocated people tasks. Our next meeting is Sunday 23rd February @ 4pm @ The Ship.
BENCH. 12 (mixed) teams of 5 players. 30 mins per game. Frax is in charge of formatting.
24 teams of 3 players. Womxn / non-biary players only.
Jess to speak to Iva and Andy about the format.
Jess to make. Hells Belles 1 week before mixed tournament so we know which femxale / non-binary players are coming. Both tournaments will be a lottery.
Friday 1 day tournament: £20 / team
Sat / Sun Hells Belles: £45 / team
Soph and Lukas are going to talk to Max Newstead about getting a coffee discount / donation from his old work. They're going to bring their camping stove - if anyone else has one please co-ordinate with soph and lukas!
A very simple breakfast and a (mostly) vegan lunch.
Lukas, Vango, Adam
Tony, Anna & Lexi were also nominated - lettuce know if you're keen!
Food crew also in charge of buying the first round of big containers of water, and keeping them filled at The Ship.
Food is going to be free, but Lukas is going to organise a kitty so that people can pay a donation to 'sports milk' at the food stand, then go get beers at the...
Charlie is organising kegs of beer and Matt is helping him transport it.
Clem, Tony, Jimmy and Charlie are down as organising a rota of bar tenders - more volunteers welcome!
Jimmy is going to bring a toolbox and stand. This can go next to the bar so it's never out of sight of an LPC player.
Soph and Mya are negotiating a discount with The Dover Castle - hopefully this will include use of the toilets all day. They will also ask The Ship for use of toilets from 12pm Friday / Saturday / Sunday.
Friday and Sunday night - The Ship. Saturday night - Dover Castle - Mya and Soph organising. DJs welcome! Hit up Mya and Soph if you want to DJ!
Mya in charge - if you want to collaborate hit her up!
Shelter if raining
Clem and Max Knight are down to bring Gazebos. Anyone else?
We're gna buy some ping pong bats.
Laura to talk to LCF about having a stall?
Any other ideas?
Sound System & Microphone
Lexi to lend us speakers and co-ordinate with Matt about picking up a generator. Need to source a microphone.
Sponsors / Prizes
Frax is donating some shafts - thanks!
Max Knight can you talk to Push Cycles?
Beagle can you talk to Brixton Cycles?
Jess to talk to Alejandro
Jimmy to talk to Paradise Cycles
Can someone get in touch with Lightfoot?
I also think it would be super nice to have an art gallery again and use these as prizes like we did for the EU tournament. Let me know if you'd be up for this.
Court building / takedown
Matt, Max & Miles. Tournament on Sunday needs to finish by 8pm.
MMM will also make scoreboards & a podium & bring a chalk board to write rounds on. Jimmy to make 6 bibs.
Miles to be in charge of creating a reffing schedule. Pairs of refs doing 1 hour shifts. We will ask on the sign up form if people are willing to ref (including asking on the friday sign up if men who are staying are willing to ref hells belles too)
Poster and Promo Vid
Mya designing poster
Mya, Frax & Jakub designing promo vid
Merch // Welcome packs
Camping mugs! Mya to design logo.
Postcards & European stamps
Soph to make cookies
Jimmy to design some patches
Frax to make stickers
Soph and Mya to look into drawstring bags - maybe with screen printing?
Google Map of Things to Do
Adam, Vango and Lukas are going to design this. It will include transport routes from airports and congestion zone VLES zone for people who are driving. Also where free parking is.
What we're saying to the council
We cannot book Newington, so we will put up notices that say we've booked the court. Laura to help Jess to design some official looking notices.
If someone from the council / police does turn up, Jess & one more person TBC is the point of contact.
Jess to ask Woody
Announcing and Registration
Announcing ASAP! Maybe even tomorrow! Then registration to open in mid Feb.
TBC next meeting.
SUNDAY 23RD FEBRUARY 4PM @ THE SHIP
Wahoo so excited xxxxx